Share Your Wisdom

This blog is dedicated to acquiring tips and tricks from REAL WOMEN that have become experts in making the events of their lives extraordinary. This wisdom will be shared in the event-planning book I am writing called "Your Life and Times."

You're an event planner and probably don't even realize it! Did you ever direct your high school play or organize a school dance; plan a baby shower for your college roommate; volunteer to host the 3rd grade class Valentine's Day party; have a birthday party for your kids; organize a fundraiser for a sick friend; plan a company golf outing; serve as a scout leader or a Sunday School teacher; host a block party for the neighborhood; plan your parent's 50th wedding anniversary? If so, your experiences and your voice is what will make this book useful, unique and best of all fun to read.

Time-savers, planning tips, favorite websites, funny stories, or how you averted disaster on a special day - anything goes! But please only post what you are willing to share with the world - it could end up in the book!


Wednesday, March 28

CONFERENCES AND TRADE SHOW PET PEEVES - UNDERESTIMATING SPACE REQUIREMENTS

I received a conference registration packet for a large national conference, and after reading the breakout descriptions and speaker biographies, I knew I had to attend. The session topics were tailored for my current career path, and I knew I would be able to pick up a lot of great information that would benefit both me and my organization.  I got permission to go, registered for the sessions I planned to attend, and invested over $2,000 of my company's money (conference fees, airfaire, hotel stay, food, etc.) in order to participate in this valuable educational experience.

Here's what I found when I arrived at the first breakout session:


The room was packed - every seat was taken and people were sprawled on the floor and spilling out into the hallway - what you don't see in this picture are the dozens of others who were turned away and left to peruse the agenda to find another session to attend, or camp out in the hallway in front of their next breakout so they would be assured a seat!

Conference planners - it's important that the venue you select has the capacity to accommodate your attendees, and that you have a contingency plan if your attendance exceeds your original estimates.  Have stacks of overflow chairs in each room, offer a repeat of an especially popular topic, or locate the breakout in a space that has the ability to open an air wall to expand.  How have you dealt with this problem at your events?


 

Tuesday, March 20

BUSINESS TRAVELER SURVEY

Calling all Road Warriors!  Do you have any tips or tricks to share about life on the road?  Packing tips, surviving airports, making hotel life more bearable - fill out this 10-question survey and share your expertise!

Tuesday, March 13

SPRING GARAGE SALE - PLANNING PART 2

Garage Sale Checklist

___ Pricing – discussed in a previous blog post.  Price as you go, use masking tape instead of expensive labels, and price everything individually if you are partnering with a friend or neighbor to keep sales separated.

___ Determine your hours of operation – check out local garage sale notices in advance and plan to open a half-hour earlier than everyone else in the area.  Hard-core garage sale-ers will hit your sale first before making their rounds.  Staying open late usually doesn’t generate enough sales to be worthwhile.

___Advertise, Advertise, Advertise – here are few ideas to get your sale noticed:

1)      Local newspaper - learn your local paper’s dates and deadlines.  You’ll want your ad to appear at least 5-6 days before your sale so this will have to be submitted at least a couple of weeks in advance.  Highlight any popular categories of goods you have for sale such as tools, sporting equipment, and baby items.
2)      Online – Craig’s List and Facebook are great vehicles for spreading the word.
3)      Local bulletin boards – stores, restaurants, etc.
4)      Signage – check your local zoning codes about the types of signage permitted. Put a sign at every turn from the main thoroughfare to your location, and be sure to take them down when the sale is over!  Keep them simple – address, dates, and times – and print as large as possible so they can easily been read as people drive by.  Nailing signs to telephone or electric poles is almost always prohibited, so plan to use ground-mounted signs.
5)      Flags or balloons – eye-catchers for passers-by

___ Get change – Make sure you have enough fives, ones, and coins to make change for your customers.  Keep it simple and price everything a quarter or more to eliminate the need for smaller change.  Keep your money in a waist pouch, apron, or backpack so you can move around without leaving your earnings unattended.

 ___ Collect bags and boxes for shoppers to carry home their purchases.

___ Collect folding tables, etc. for arranging your items. Try to avoid setting things on the ground, folks will look right past them. Clothes sell much better when they can be hung on racks instead of folded in piles on a table. 

___ Arrange for access to electricity to test powered items.  If it doesn’t work, say so on the price tag, otherwise they buyer will expect the item to be functional.

___ Prepare to negotiate – If it’s sitting on a table in your garage with a price tag on it, chances are you don’t want it to go back in your house.  Be realistic about the price you can get for your items, and be open to reasonable negotiation.

___ Have a plan for ridding yourself of unsold items at the end of your sale.  Contact local charities to see if they have a pickup service, or have a truck on standby to haul your usable, unsold items to a donation site.  Get out your trash toter too – no charity wants your unsold plastic butter bowl collection – don’t be afraid to toss it if it truly has no value.


Our life is frittered away by detail. Simplify, simplify - Henry David Thoreau

Tuesday, March 6

EVENT PLANNING - LIKE BULL-RIDING?!?

           



            One of the most dangerous sports on earth has to be bull-riding; scary as can be, but boy is it fun to watch!  A 150-pound man against a 1700-pound animal – all they have to do (!) is hang on for 8 seconds to get a score. 

            There’s a lot of preparation involved – you have to be in top physical condition and have the right equipment for the job - a vest and helmet to protect the mission-critical areas of the body, plenty of rosin on your rope and glove to get a better grip.  Mental preparation is a big part of it too; those cowboys have to have a truckload of confidence to get on the back of a rank bull!

            When the cowboy is getting ready to ride, the other riders help him get settled and encourage him with shouts of “Bear down!” The rider tucks his chin, tightens his grip, and when the bull explodes out of the chute, the rider must constantly adjust as the animal spins right or left, kicking up the dirt and trying every trick he can to shake the rider off his back.   The bullfighters are there at the end of the ride to distract the bull while the ride makes a clean ‘get-off’ and moves away from the danger.

            I get a lot of inspiration from these cowboys.  They are some of the most humble, hard-working young men I have ever met.  They love to have fun and kid around with each other and the fans, but when it’s time to get the job done, they give it their all. 

            These same principles apply to successful event planning.   By visualizing your goal, creating an action plan, focusing your efforts on mission-critical tasks, utilizing the right tools, surrounding yourself with the right people, and making adjustments as you go, you can create an occasion that you can be proud of.  So bear down and go for it!

Photo Credit - www.pbrnow.com