Share Your Wisdom

This blog is dedicated to acquiring tips and tricks from REAL WOMEN that have become experts in making the events of their lives extraordinary. This wisdom will be shared in the event-planning book I am writing called "Your Life and Times."

You're an event planner and probably don't even realize it! Did you ever direct your high school play or organize a school dance; plan a baby shower for your college roommate; volunteer to host the 3rd grade class Valentine's Day party; have a birthday party for your kids; organize a fundraiser for a sick friend; plan a company golf outing; serve as a scout leader or a Sunday School teacher; host a block party for the neighborhood; plan your parent's 50th wedding anniversary? If so, your experiences and your voice is what will make this book useful, unique and best of all fun to read.

Time-savers, planning tips, favorite websites, funny stories, or how you averted disaster on a special day - anything goes! But please only post what you are willing to share with the world - it could end up in the book!


Wednesday, March 28

CONFERENCES AND TRADE SHOW PET PEEVES - UNDERESTIMATING SPACE REQUIREMENTS

I received a conference registration packet for a large national conference, and after reading the breakout descriptions and speaker biographies, I knew I had to attend. The session topics were tailored for my current career path, and I knew I would be able to pick up a lot of great information that would benefit both me and my organization.  I got permission to go, registered for the sessions I planned to attend, and invested over $2,000 of my company's money (conference fees, airfaire, hotel stay, food, etc.) in order to participate in this valuable educational experience.

Here's what I found when I arrived at the first breakout session:


The room was packed - every seat was taken and people were sprawled on the floor and spilling out into the hallway - what you don't see in this picture are the dozens of others who were turned away and left to peruse the agenda to find another session to attend, or camp out in the hallway in front of their next breakout so they would be assured a seat!

Conference planners - it's important that the venue you select has the capacity to accommodate your attendees, and that you have a contingency plan if your attendance exceeds your original estimates.  Have stacks of overflow chairs in each room, offer a repeat of an especially popular topic, or locate the breakout in a space that has the ability to open an air wall to expand.  How have you dealt with this problem at your events?


 

Tuesday, March 20

BUSINESS TRAVELER SURVEY

Calling all Road Warriors!  Do you have any tips or tricks to share about life on the road?  Packing tips, surviving airports, making hotel life more bearable - fill out this 10-question survey and share your expertise!

Tuesday, March 13

SPRING GARAGE SALE - PLANNING PART 2

Garage Sale Checklist

___ Pricing – discussed in a previous blog post.  Price as you go, use masking tape instead of expensive labels, and price everything individually if you are partnering with a friend or neighbor to keep sales separated.

___ Determine your hours of operation – check out local garage sale notices in advance and plan to open a half-hour earlier than everyone else in the area.  Hard-core garage sale-ers will hit your sale first before making their rounds.  Staying open late usually doesn’t generate enough sales to be worthwhile.

___Advertise, Advertise, Advertise – here are few ideas to get your sale noticed:

1)      Local newspaper - learn your local paper’s dates and deadlines.  You’ll want your ad to appear at least 5-6 days before your sale so this will have to be submitted at least a couple of weeks in advance.  Highlight any popular categories of goods you have for sale such as tools, sporting equipment, and baby items.
2)      Online – Craig’s List and Facebook are great vehicles for spreading the word.
3)      Local bulletin boards – stores, restaurants, etc.
4)      Signage – check your local zoning codes about the types of signage permitted. Put a sign at every turn from the main thoroughfare to your location, and be sure to take them down when the sale is over!  Keep them simple – address, dates, and times – and print as large as possible so they can easily been read as people drive by.  Nailing signs to telephone or electric poles is almost always prohibited, so plan to use ground-mounted signs.
5)      Flags or balloons – eye-catchers for passers-by

___ Get change – Make sure you have enough fives, ones, and coins to make change for your customers.  Keep it simple and price everything a quarter or more to eliminate the need for smaller change.  Keep your money in a waist pouch, apron, or backpack so you can move around without leaving your earnings unattended.

 ___ Collect bags and boxes for shoppers to carry home their purchases.

___ Collect folding tables, etc. for arranging your items. Try to avoid setting things on the ground, folks will look right past them. Clothes sell much better when they can be hung on racks instead of folded in piles on a table. 

___ Arrange for access to electricity to test powered items.  If it doesn’t work, say so on the price tag, otherwise they buyer will expect the item to be functional.

___ Prepare to negotiate – If it’s sitting on a table in your garage with a price tag on it, chances are you don’t want it to go back in your house.  Be realistic about the price you can get for your items, and be open to reasonable negotiation.

___ Have a plan for ridding yourself of unsold items at the end of your sale.  Contact local charities to see if they have a pickup service, or have a truck on standby to haul your usable, unsold items to a donation site.  Get out your trash toter too – no charity wants your unsold plastic butter bowl collection – don’t be afraid to toss it if it truly has no value.


Our life is frittered away by detail. Simplify, simplify - Henry David Thoreau

Tuesday, March 6

EVENT PLANNING - LIKE BULL-RIDING?!?

           



            One of the most dangerous sports on earth has to be bull-riding; scary as can be, but boy is it fun to watch!  A 150-pound man against a 1700-pound animal – all they have to do (!) is hang on for 8 seconds to get a score. 

            There’s a lot of preparation involved – you have to be in top physical condition and have the right equipment for the job - a vest and helmet to protect the mission-critical areas of the body, plenty of rosin on your rope and glove to get a better grip.  Mental preparation is a big part of it too; those cowboys have to have a truckload of confidence to get on the back of a rank bull!

            When the cowboy is getting ready to ride, the other riders help him get settled and encourage him with shouts of “Bear down!” The rider tucks his chin, tightens his grip, and when the bull explodes out of the chute, the rider must constantly adjust as the animal spins right or left, kicking up the dirt and trying every trick he can to shake the rider off his back.   The bullfighters are there at the end of the ride to distract the bull while the ride makes a clean ‘get-off’ and moves away from the danger.

            I get a lot of inspiration from these cowboys.  They are some of the most humble, hard-working young men I have ever met.  They love to have fun and kid around with each other and the fans, but when it’s time to get the job done, they give it their all. 

            These same principles apply to successful event planning.   By visualizing your goal, creating an action plan, focusing your efforts on mission-critical tasks, utilizing the right tools, surrounding yourself with the right people, and making adjustments as you go, you can create an occasion that you can be proud of.  So bear down and go for it!

Photo Credit - www.pbrnow.com

Saturday, February 25

SPRING GARAGE SALE? TIME TO GET BUSY!

If you're thinking about having a garage or yard sale this spring, it's time to get busy and start gathering your items. Start in one room and work your way through the house until you have sorted through every area.  My best advice is to price as you go!  Don't wait until the week before the sale (unless you've carved out a solid couple of days before the sale to price it all at once!)  Every item should be priced individually, especially if you're partnering with a friend or neighbor - add your initials to each price tag if this is the case.  I always use masking tape and permanent markers to price my items -  it's inexpensive and it sticks to almost anything, unlike some more expensive adhesive labels.  My only caveat to using tape would be if you plan to set things out in direct sunlight - the heat will melt the adhesive off the back of the tape. For those items in direct sunlight, switch to paper tags that are attached with string. 

For a guideline to pricing garage sale items, check out http://www.garagesaletracker.com/.

Tuesday, February 14

ORGANIZING TIP - FISHING TACKLE BOXES



Here is an inexpensive but effective organizing tool that I use all over my house - fishing tackle boxes! Go to your local discount store - be sure to skip the craft area that has similar boxes for 4 times the price - and go all the way back to the sporting goods area to the fishing aisle. There you will find all shapes and sizes of clear plastic boxes with dividers that can be moved around to fit whatever it is you are trying to organize. The snap locks insure that it won't burst open even if you drop it. They can be stored flat or on their side without items shifting from one compartment to the next, and the clear plastic allows you to view everything in the box.

I use tackle boxes to organize office supplies (pencil lead, erasers, paper clips, staples, coin wrappers, post-its, push pins, letter opener), the 'junk' drawer (super glue, batteries, spare keys, picture hangers, nails and fasteners, ball inflation needle, shoestrings), my scrapbooking area (ribbon, colored pens, brads, buttons, other notions), and my jewelry collection (great for storing lots of earrings in a small space, and you can always find the ones you want!) Since I work out in the morning before I go to work, I pack my jewelry for the day in a little 4 x 6 inch tackle box that fits nicely in my gym bag and keeps everything from getting tangled.

These containers can also be used in your makeup area (pencils, lipsticks, mascara, eyelash curler, small jars or tubes), auto (Shout wipes, hand sanitizer, spare sunglasses, pen and paper, registration and insurance papers, change, tire pressure gauge), or suitcase (toiletries, power cords and chargers, reading glasses.)

Tackle boxes are cheap, versatile, and durable - and they're not just for fishing lures any more!

Friday, February 10

Valentine's Day Party Ideas

Familyfun.go.com has a ton of Valentine's day crafts, recipes, cards and party ideas for families and kids - if you're involved in planning a Valentine's Day party, this is the place to go!

Thursday, July 28

RING BINDERS - AN EVENT PLANNER'S BEST FRIEND

I’m a ring binder girl. Color-coded ring binders are a great way to organize paperwork for a particular project. Use different sizes to manage different size projects; use different colors so you can easily identify the project you want to work on and grab it off the shelf. I use them to store agendas, meeting notes, a master task list, vendor contracts, time line, volunteer contacts and other important documents.

There are a variety of accessories that make organizing with ring binders a breeze, including hole punches, sleeves for stashing media discs and pockets for loose items such as color swatches or other inspiration items.

Ring binders are inexpensive, versatile, and readily available, and can be an effective tool for planning lots of different events.

Tuesday, July 5

CONFERENCES AND TRADE SHOWS - MY BIGGEST PET PEEVES - THEATER SEATING

When a venue tells you that a room seats 1200 people utilizing theater seating, understand what you're getting.  Theater style seating provides maximum capacity since there are no tables involved. Chairs will be arranged in straight rows, although rows on on the far right and left of the room can be slightly turned toward the center.  However, there’s nothing more annoying to a conference attendee than to sit in chairs that are latched together without an inch to spare.  Add to that the rows are often tightly arranged with no leg room between rows to navigate.  When hundreds of people start showing up carrying tote bags, purses, coats, coffee cups, laptops and briefcases, it can make for an extremely uncomfortable situation. 

If you expect your attendees to take notes, refer to conference materials, or sit through a session lasting longer than one hour, do them a favor and set up your rooms classroom style or in rounds. Theater seating should only be used for sessions such as a welcome address or short keynote presentation.  If theater seating is the only possible solution, consider asking for a relaxed theater style, which provides for a few extra inches of space between chairs and between rows; in addition, ask for more aisles in the configuration to reduce the length of each row.

Thursday, June 30

CHEW ON THIS - UNIQUE USES FOR GUMBALLS

 


I just love these ideas from http://www.gumballs.com/ for incorporating gumballs into your wedding decor.  Gumballs come in all sizes, colors, and flavors, and are an inexpensive way to add a little whimsy to your wedding reception.

Place gumballs matching your theme in clear containers for an fun and colorful centerpiece.  Or, put all white gumballs in a variety of tinted jars and vases.  Add ribbon and a monogrammed sticker and you've got an elegant table favor.