Share Your Wisdom

This blog is dedicated to acquiring tips and tricks from REAL WOMEN that have become experts in making the events of their lives extraordinary. This wisdom will be shared in the event-planning book I am writing called "Your Life and Times."

You're an event planner and probably don't even realize it! Did you ever direct your high school play or organize a school dance; plan a baby shower for your college roommate; volunteer to host the 3rd grade class Valentine's Day party; have a birthday party for your kids; organize a fundraiser for a sick friend; plan a company golf outing; serve as a scout leader or a Sunday School teacher; host a block party for the neighborhood; plan your parent's 50th wedding anniversary? If so, your experiences and your voice is what will make this book useful, unique and best of all fun to read.

Time-savers, planning tips, favorite websites, funny stories, or how you averted disaster on a special day - anything goes! But please only post what you are willing to share with the world - it could end up in the book!


Thursday, June 14

I said yes because it made my heart thump


               I recently read an interview in Writer’s Digest Magazine with Cheryl Strayed, author of Torch, Wild, and an online advice column on The Rumpus called “Dear Sugar”.  When asked by Christina Katz why she took on the no-byline, no-pay assignment of writing an ongoing advice column, Cheryl said “…I felt sparked when I wrote that first “Sugar” column. I said yes because it made my heart thump.”

                I just love this answer! This is what is called ‘living in your sweet spot’, knowing yourself well enough to know when it is right to say “yes!”  This is the real trick to living every day with intention; only saying yes to the things that ‘make our heart thump’, because it almost always means having to say “no” to something else. So listen to your gut and fill your life with the people, places and projects that you truly believe will add to your joy.

                Thank you, Cheryl, for stating it so simply!

Tuesday, June 12

USING PROMOTIONAL PRODUCTS AS WEDDING FAVORS



We have all been handed a promotional pen or coffee mug with a company logo imprinted on them from time to time.  The companies that create these items have an enormous variety of products that you can turn into a table favor or gift for your wedding party. By adding your custom artwork (a photo of the bride and groom or your names intertwined with the wedding date for example) for a one-time set up charge, you can turn an ordinary item into a keepsake that people can really use:

For a beach wedding, tuck a bottle of sunscreen, some sunglasses, and a rolled-up beach towel into a sand bucket:



For your bridal party, provide an tote bag with a sewing kit, compact mirror, travel size toiletries, etc:




For a table favor, colorful bags of mints are a nice choice:



The possibilities are endless!  I have personally used 4imprint.com to purchase many promotional items in the past and their quality and service are first-class.  They will provide free samples of most of their items if you want to inspect an item for color, size, and quality before ordering in bulk.



Wednesday, June 6

The Greatest Failure is the Failure to Try

I saw The Best Exotic Marigold Hotel last weekend, and I really enjoyed it. It's the story of a band of misfit senior citizens, strangers who find themselves thrown together in a place far removed from everything comfortable and familiar, bound by a common quest to find a place to belong and feel wanted again.   I especially connected with Judi Dench's character, a widow who walked through her fear and embraced the challenges she faced.  In her blog to her loved ones back home, she wrote that 'the greatest failure is the failure to try', and the statement hit home for me.  How about you?  What are putting off because you're afraid you won't be successful?  Is it a job change, taking on a new project, asking forgiveness, making new friends? Let go of whatever it is that is holding you back, and TRY! I don't think you'll be sorry.

Thursday, May 31

BABY GENDER REVEAL - A GREAT REASON TO THROW A PARTY


I love a good excuse to throw a party; how about gathering with friends and family to announce the gender of your new little bundle?  You can combine this with a baby shower or have a separate party - why not?

Decorations are simple – think lots of pink AND blue - balloons, flowers and food. Have attendees wear in Team Blue or Team Pink gear and plan a couple of games (check out whattoexpect.com or babyshower101.com for a few ideas).  

There are many ways to pull off the Big Reveal:

Cut the Cake – have a cake prepared that has the caked dyed either pink or blue, and iced with a neutral icing.  Cut into the cake, and taa-daa – a baby boy or baby girl is on the way!  Another option here is to have individual cupcakes with a pink or blue treat baked into the center – a jelly bean, gumball, or a mint.

Balloon Release – get a BIG box and fill it with helium balloons with the appropriate color; unwrap it and watch the sky fill with the happy news.

Pinata – fill a pinata with boy things or girl things (small toys, socks, pink or blue candy, etc.) and watch everyone cheer when they spill out all over the ground.

Keep it a REAL secret - if you really want to make things interesting, keep the secret from yourself – have the sonographer put the evidence in a sealed envelope and enjoy the surprise with your loved ones.

Have other fun ideas for a Gender Reveal Party?  Share them here!



Sunday, May 20

THE SHOW WILL GO ON!


     At every event I’ve ever organized, the people in attendance have shown up wanting to have a good time, and therefore have been pretty forgiving if everything wasn’t 100% perfect.  I’m sure that you’ve attended lots of events where everything wasn’t necessarily going according to plan, and you didn’t even realize it!  That’s because everyone was having a good time in spite of the glitches. So, strive for excellence, but don’t freak out if something goes wrong – keep breathing, and improvise!   It helps if you try to anticipate the potential roadblocks, and formulate a contingency plan to overcome it or work around it.
There are a lot of things that are within your control, but many others that are not. Weather, technology glitches, vendors or others who don’t come through are potential threats to your success. A successful planner plans what she can, and anticipates the rest.
If you’re having an outside event, know what your backup plan will be in case of bad weather.  If you’re relying on technology for a presentation, test the system ahead of time, find out if the venue has backup equipment, have a copy of your presentation on a flash drive, and have a handout available for photocopying.  Confirm your third-party vendors once, twice, three times if necessary until you’re comfortable that they will be on time and on target with their product or services.  And if you’re relying on volunteers, stay in constant contact to measure progress and assign more help if you’re not confident that they’re up to the tasks they’ve been given.

Tuesday, April 10

Ready for Anything - Bride and Groom Emergency Kits

Having assisted in coordinating many weddings over the years, if there's one thing I've learned it's to expect the unexpected.  The tux rental shop forgets to hem the groom's pants.  Nothing can be found to light the candles.  A bridesmaid's up-do starts to fall out.  A grass stain gets on the wedding dress during picture-taking.

I make sure to let the couple know that an emergency kit will be waiting for them in their dressing room - just in case.  They don't have to worry about dragging these items with them to the venue, and can relax knowing that they'll be prepared for almost anything. 

My checklists are provided below.  What would you add?




Bride's emergency kit:

Spool white thread
Sewing needles
Scissors
Duct tape
Spool wire
Safety pins
White candle
Box matches
Hose size A, B, and Q
Shout wipes
Pearl earrings
Bobby pins
Rubber bands
White trash bags
Ibuprofen
Breath strips
Shoe polish, white
Deoderant
Transparent Tape
Ink pen
Stapler
Moistened towelettes
Static guard
Hair spray
Baby powder
Hand Lotion
Stick Pins for Flowers
Hand held fan
Hand mirror
Manicure set
Tissues
Sanitary napkins
Bandaids

Groom's Emergency Kit:

Spool black thread
Sewing needles
Scissors
Duct Tape
Shoe Polish, Black
Safety pins
White candle
Box matches
StaticGuard
Shout Wipes
Deoderant
Ink Pen
Moistened towelettes
White Trash Bags
Ibuprofen
Breath Strips
Hand Lotion
Manicure Set
Tissues
Bandaids

Wednesday, March 28

CONFERENCES AND TRADE SHOW PET PEEVES - UNDERESTIMATING SPACE REQUIREMENTS

I received a conference registration packet for a large national conference, and after reading the breakout descriptions and speaker biographies, I knew I had to attend. The session topics were tailored for my current career path, and I knew I would be able to pick up a lot of great information that would benefit both me and my organization.  I got permission to go, registered for the sessions I planned to attend, and invested over $2,000 of my company's money (conference fees, airfaire, hotel stay, food, etc.) in order to participate in this valuable educational experience.

Here's what I found when I arrived at the first breakout session:


The room was packed - every seat was taken and people were sprawled on the floor and spilling out into the hallway - what you don't see in this picture are the dozens of others who were turned away and left to peruse the agenda to find another session to attend, or camp out in the hallway in front of their next breakout so they would be assured a seat!

Conference planners - it's important that the venue you select has the capacity to accommodate your attendees, and that you have a contingency plan if your attendance exceeds your original estimates.  Have stacks of overflow chairs in each room, offer a repeat of an especially popular topic, or locate the breakout in a space that has the ability to open an air wall to expand.  How have you dealt with this problem at your events?


 

Tuesday, March 20

BUSINESS TRAVELER SURVEY

Calling all Road Warriors!  Do you have any tips or tricks to share about life on the road?  Packing tips, surviving airports, making hotel life more bearable - fill out this 10-question survey and share your expertise!

Tuesday, March 13

SPRING GARAGE SALE - PLANNING PART 2

Garage Sale Checklist

___ Pricing – discussed in a previous blog post.  Price as you go, use masking tape instead of expensive labels, and price everything individually if you are partnering with a friend or neighbor to keep sales separated.

___ Determine your hours of operation – check out local garage sale notices in advance and plan to open a half-hour earlier than everyone else in the area.  Hard-core garage sale-ers will hit your sale first before making their rounds.  Staying open late usually doesn’t generate enough sales to be worthwhile.

___Advertise, Advertise, Advertise – here are few ideas to get your sale noticed:

1)      Local newspaper - learn your local paper’s dates and deadlines.  You’ll want your ad to appear at least 5-6 days before your sale so this will have to be submitted at least a couple of weeks in advance.  Highlight any popular categories of goods you have for sale such as tools, sporting equipment, and baby items.
2)      Online – Craig’s List and Facebook are great vehicles for spreading the word.
3)      Local bulletin boards – stores, restaurants, etc.
4)      Signage – check your local zoning codes about the types of signage permitted. Put a sign at every turn from the main thoroughfare to your location, and be sure to take them down when the sale is over!  Keep them simple – address, dates, and times – and print as large as possible so they can easily been read as people drive by.  Nailing signs to telephone or electric poles is almost always prohibited, so plan to use ground-mounted signs.
5)      Flags or balloons – eye-catchers for passers-by

___ Get change – Make sure you have enough fives, ones, and coins to make change for your customers.  Keep it simple and price everything a quarter or more to eliminate the need for smaller change.  Keep your money in a waist pouch, apron, or backpack so you can move around without leaving your earnings unattended.

 ___ Collect bags and boxes for shoppers to carry home their purchases.

___ Collect folding tables, etc. for arranging your items. Try to avoid setting things on the ground, folks will look right past them. Clothes sell much better when they can be hung on racks instead of folded in piles on a table. 

___ Arrange for access to electricity to test powered items.  If it doesn’t work, say so on the price tag, otherwise they buyer will expect the item to be functional.

___ Prepare to negotiate – If it’s sitting on a table in your garage with a price tag on it, chances are you don’t want it to go back in your house.  Be realistic about the price you can get for your items, and be open to reasonable negotiation.

___ Have a plan for ridding yourself of unsold items at the end of your sale.  Contact local charities to see if they have a pickup service, or have a truck on standby to haul your usable, unsold items to a donation site.  Get out your trash toter too – no charity wants your unsold plastic butter bowl collection – don’t be afraid to toss it if it truly has no value.


Our life is frittered away by detail. Simplify, simplify - Henry David Thoreau

Tuesday, March 6

EVENT PLANNING - LIKE BULL-RIDING?!?

           



            One of the most dangerous sports on earth has to be bull-riding; scary as can be, but boy is it fun to watch!  A 150-pound man against a 1700-pound animal – all they have to do (!) is hang on for 8 seconds to get a score. 

            There’s a lot of preparation involved – you have to be in top physical condition and have the right equipment for the job - a vest and helmet to protect the mission-critical areas of the body, plenty of rosin on your rope and glove to get a better grip.  Mental preparation is a big part of it too; those cowboys have to have a truckload of confidence to get on the back of a rank bull!

            When the cowboy is getting ready to ride, the other riders help him get settled and encourage him with shouts of “Bear down!” The rider tucks his chin, tightens his grip, and when the bull explodes out of the chute, the rider must constantly adjust as the animal spins right or left, kicking up the dirt and trying every trick he can to shake the rider off his back.   The bullfighters are there at the end of the ride to distract the bull while the ride makes a clean ‘get-off’ and moves away from the danger.

            I get a lot of inspiration from these cowboys.  They are some of the most humble, hard-working young men I have ever met.  They love to have fun and kid around with each other and the fans, but when it’s time to get the job done, they give it their all. 

            These same principles apply to successful event planning.   By visualizing your goal, creating an action plan, focusing your efforts on mission-critical tasks, utilizing the right tools, surrounding yourself with the right people, and making adjustments as you go, you can create an occasion that you can be proud of.  So bear down and go for it!

Photo Credit - www.pbrnow.com